First Deputy Job Description

PURPOSE OF POSITION:

Provides administrative support to the Prosecutor’s Office and handles payroll.

ESSENTIAL FUNCTIONS:

  • Assists in the preparation of the Prosecutor’s annual budget.
  • Prepares bi-weekly payroll for the Prosecutor’s office, maintains payroll records, approves time cards and submits pay vouchers to the Auditor’s Office.
  • Prepares monthly claims for the Prosecutor invoices, updates the budget line-item balances and submits claims to the Auditor’s Office.
  • Types Juvenile charges and Mooresville Town Court charges.
  • Manages paper work flow with probation
  • Prepares a variety of legal documents, including subpoenas.
  • Prepares correspondence such as a letter or memorandums to employees, law enforcement agencies and other county offices.
  • Enters data in case management and odyssey system.

NON-ESSENTIAL FUNCTIONS:

  • Preforms duties of other secretarial positions if necessary.
  • Performs other duties as assigned.

EDUCATION AND QUALIFICATION REQUIREMENTS:

  • Ability to maintain confidentiality
  • High school diploma or GED
  • Proficient computer skills
  • Ability to effectively and tactfully deal with other people
  • Ability to operate basic office equipment
  • Good organizational skills
  • Ability to use proper English grammar
  • Ability to communicate well, both verbally and in writing
  • Proficient knowledge of general office practices, such as filing, record keeping, phone etiquette, etc.
  • Attention to detail

RESPONSIBILITY:

Establishes office procedures and is responsible for all administrative work completed in the Prosecutor’s Office. Incumbent works independently, must use discretion in dealing with employees and assists employees with exceptional situations that require some judgment or decision-making ability. Errors in work can be detrimental to the office and to the proper function of the court system. Errors in processing releases and protective orders can also result in loss of liberty to individuals and/or the possibility of loss of life.

WORKING RELATIONSHIPS:

Working relationships are with supervisor, associates in same department, other county departments, law offices, law enforcement agencies and the general public for the purpose of obtaining and providing factual information.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Work is performed in a standard office environment.